1. Introduction
This policy sets out the steps all members of Ospreys Wheelchair Rugby Club must take to prevent bribery, corruption or fraud in our organisation and to comply with relevant legislation.
2. What are bribery, corruption and fraud?
Bribery
In reference to the Bribery Act 2010. Under the Act, it is illegal:
• to pay or offer to pay a bribe;
• to receive or agree to receive a bribe;
• to bribe a foreign public official;
• to fail to have adequate procedures in place to prevent bribery.
A bribe includes financial or other advantage such as gifts and hospitality, meals, entertainment or anything else of value or other advantage. An offence under the Bribery Act carries criminal penalties for individuals and organisations. For individuals, a maximum prison sentence of ten years and/or an unlimited fine can be imposed. It does not matter whether the act is done directly or indirectly or whether the bribery occurs in the UK or abroad.
Corruption
Any illegal, immoral or unethical activity that attempts to deliberately distort the result of a sporting contest for the material gain of one or more parties involved in that activity.
Fraud
Fraud is a wrongful or criminal deception intending to result in personal or financial gain. Ospreys Wheelchair Rugby Club is subject to the Fraud Act 2006 which creates a general offence of fraud and introduces three ways of committing it, namely.
• Fraud by false representation;
• Fraud by failure to disclose information when there is a legal duty to do so; and
• Fraud by abuse of position.
In each case:
• the persons conduct must be dishonest;
• his/her intention must be to make a gain; or cause a loss or the risk of a loss to another.
• No gain or loss needs to have been made.
• The maximum sentence is 10 years’ imprisonment.
Where the “person” in breach of the Act is a legal person (that is, a body corporate), those involved in its management who have consented to or connived in the offence are also guilty of the offence.
3. Who can be involved in bribery, corruption and fraud and in what circumstances?
Bribery, corruption and fraud may be committed by anyone involved with our club including any of our committee or Board members.
4. Zero tolerance of fraud, bribery and corruption
Our position is simple: we conduct our business to the highest legal and ethical standards. As a Club, we operate with honesty, impartiality and objectivity.
We will not be a party to bribery or corruption in any form and maintain a zero-tolerance approach to bribery, corruption and fraud by our members.
5. Conclusion
Anyone who is guilty of bribery, corruption and fraud in any form will be subject to disciplinary action, which may result in suspension and/or termination of their membership. If you believe that you have suffered detrimental treatment because of refusing to take part in bribery or corruption or because of reporting in good faith, you should inform the club Chair as you feel appropriate.
Introduction
Our anti-bullying & harassment policy sets out how we feel about bullying and harassment as a club or organisation, what we’ll do to tackle it and how we’ll support members who experience or display bullying behaviour.
Bullying & Harassment
all forms of bullying & harassment will be acted upon
everybody in the club or organisation has a responsibility to work together to stop bullying & harassment.
bullying & harassment can include online as well as offline behaviour.
bullying behaviour can include:
• physically pushing, kicking, hitting, pinching etc.
• name calling, spreading rumours, persistent teasing and humiliation or the continual ignoring of others.
• posting of derogatory or abusive comments, videos, or images on social media.
• racial, homophobic, transphobic, or sexist comments, taunts, or gestures.
• sexual comments, suggestions, or behaviour.
• unwanted physical contact.
Harassment may be defined as any conduct which is:
• unwanted by the recipient.
• is considered objectionable.
• causes humiliation, offence, distress, or other detrimental effect.
Harassment may be an isolated occurrence or repetitive: it may occur against one or more individuals. Harassment may be, but is not limited to:
• Physical contact – ranging from touching to serious assault, gestures, intimidation, aggressive behaviour.
• Verbal – unwelcome remarks, suggestions and propositions, malicious gossip, jokes and banter, offensive language.
• Non-verbal – offensive literature or pictures, graffiti and computer imagery, isolation or non-co-operation and exclusion or isolation from social activities.
Harassment and Bullying may be summarised as any behaviour that is unwanted by the person to whom it is directed. It is the impact of the behaviour rather than the intent of the perpetrator that is the determinant as to whether harassment or bullying has occurred.
Our club or organisation will:
• recognise its duty of care and responsibility to safeguard all players from harm.
• promote and implement this anti-bullying & harassment policy in addition to our safeguarding policy and procedures.
• ensure that bullying & harassment behaviour is not tolerated or condoned.
• require all members of the club/organisation to sign up to this policy.
• take action to investigate and respond to any reports of bullying or harassment from any club member.
• encourage and facilitate all club members to play an active part in developing and adopting a code of conduct for behaviour.
• ensure that coaches are given access to information, guidance, and training on bullying & harassment.
Each participant, coach, volunteer, or official will:
• encourage individuals to speak out about bullying & harassment behaviour.
• respect every, persons need for, and right to, a play environment where safety, security, praise, recognition, and opportunity for taking responsibility are available.
• respect the feelings and views of others.
• recognise that everyone is important and equal, and that our differences make each of us special and worthy of being valued.
• show appreciation of others by acknowledging individual qualities, contributions, and progress.
• ensure safety by having rules and practices carefully explained and displayed for all to see.
• report incidents of bullying & harassment behaviour they see – by doing nothing you are condoning the behaviour.
Supporting children & young people in our club:
• we’ll let children know who will listen to and support them.
• we’ll create an “open door” ethos where children feel confident to talk to an adult about bullying behaviour or any other issue that affects them.
• potential barriers to talking (including those associated with a child’s disability or impairment) will be acknowledged and addressed at the outset to enable children to speak out.
• we’ll make sure children are aware of helpline numbers.
• anyone who reports an incident of bullying will be listened to carefully and reports will be taken seriously.
• any reported experience of bullying behaviour will be investigated and will involve listening carefully to all those involved.
• children experiencing bullying behaviour will be supported and helped to uphold their right to play and live in a safe environment.
• those who display bullying behaviour will be supported and encouraged to develop better relationships.
• we’ll make sure that sanctions are proportionate and fair.
Support to the parents/guardians and/or the Individuals involved:
• Individuals involved, and/or their parents or guardians will be advised on the club or organisation’s bullying policy and practice.
• any experience of bullying behaviour will be discussed with the individuals involved, and/or their parents or guardians.
• Individuals involved, and/or their parents or guardians will be consulted on action to be taken (for both victim and bully) and we’ll agree on these actions together.
• information and advice on coping with bullying will be made available.
• support will be offered to Individuals involved, and/or their parents or guardians, including information from other agencies or support lines.
Useful contacts
NSPCC Helpline: 0808 800 5000
Childline: 0800 1111 / www.childline.org.uk
Kidscape: www.kidscape.org.uk
Anti-Bullying Alliance: www.antibullyingalliance.org
All athletes have the right to compete in sport knowing that they, and their competitors, are clean.
We at Ospreys Wheelchair Rugby Club (OWRC) believe in ‘clean Wheelchair Rugby’ and work in partnership with UK Anti-Doping (UKAD) and our NGB to ensure that the integrity of our sport is protected.
The use of performance-enhancing drugs and other doping behaviour severely damages the legitimacy of sport and undermines the integrity of clean athletes.
4. Anti-Doping Rules
GBWR has in place a set of anti-doping rules that all athletes, coaches, and athlete support personnel must abide by. The anti-doping rules are consistent with the World Anti-Doping Code (2015 Code), which governs anti-doping internationally.
You can find a copy of the model anti-doping rules [www.ukad.org.uk/resources/document/uk-anti-doping-rules] here. OR You can find a copy of GBWR anti-doping rules here www.gbwr.org.uk (which should be on their website)
In reading these, you will discover that doping is more than just a positive test – there are ten anti-doping rules that you must not break including use and trafficking
As OWRC is affiliated to GBWR this means that the anti-doping rules apply to you, regardless of what level you participate at and there are significant consequences for breaking the rules.
5. Clean Sport: The Big Picture
Everyone has a duty to protect clean sport. OWRC, like other sports clubs, has a responsibility to protect athlete’s right to participate in clean sport and promote health, fairness, and equality. Doing so will not only protect our members but also contribute to the reputation of our club and our sport.
UKAD is the national anti-doping agency for the UK, dedicated to protecting a culture of clean sport – it achieves this through implementing education and testing programmes, gathering and developing intelligence, and prosecuting those found to have committed an Anti-Doping Rule Violation.
UKAD is responsible for ensuring sports bodies in the UK are compliant with the World Anti-Doping Code through the implementation and management of the UK’s National Anti-Doping Policy.
6. Supporting Athletes to be Clean – 100% me
100% me is UK Anti-Doping’s education programme for athletes – designed to provide information resources, education sessions and general advice to athletes throughout their sporting careers.
Find out about 100% me in the dedicated Athlete Zone [www.100percentme.co.uk] of the UKAD website.
7. What is Strict Liability?
All athletes need to be aware of the principle of strict liability. This means that all athletes are solely responsible for any banned substance they use, attempt to use, or that is found in their system, regardless of how it got there and whether they had an intention to cheat.
It is crucial that athletes check all medications do not contain banned substances prior to use. Medications can be checked online via Global DRO.
Athletes must undertake thorough internet research of any supplement products before use – including the name of the product and the ingredients/substances listed. Information revealed as a result should be further investigated and we advise athletes to keep evidence of their search.
8. What are the Anti-Doping Rule Violations (ADRVs)?
The 2015 Code outlines ten Anti-Doping Rule Violations (ADRVs). Athletes, and Athlete Support Personnel (ASP), may receive a ban from sport if any of the following ADRVs are committed:
• Returning a positive test
• Using, or attempting to use, a banned substance or method
• Refusal or failure to provide a sample when requested
• Tampering, or attempting to tamper, with any part of the testing process
• Possession of a banned substance or method
• Trafficking, or attempted trafficking, of any banned substance or method
• Administering, or attempted administering, of a banned substance or method to an athlete; or encouragement, aiding and/or covering up of any involvement in an ADRV
• Receiving any combination of three filing failures and/or missed tests in a period of 12 months (for athletes who are part of the • • National Registered Testing Pool)
Complicity
Prohibited Association
All ten ADRVs apply to athletes. Only the ADRVs in bold apply to ASP.
9. Consequences are Significant
A minimum four-year ban from sport will apply to those who are found to be deliberately cheating and breaking the anti-doping rules.
There is little sympathy for carelessness – for inadvertent doping, athletes are more likely to face a two-year ban from sport.
All athletes, coaches and athlete support personnel need to make sure they have sufficient anti-doping knowledge to avoid committing an ADRV and receiving a ban from sport.
10. Managing Inadvertent Doping Risks
11. The Prohibited List
All banned substances and methods in Code-compliant sports are outlined in the Prohibited List, which is updated at the beginning of every calendar year but may also be updated throughout the year. The latest Prohibited List can be found on the WADA website [wada-ama.org]
12. Understand the Importance of Checking Medications
Before taking any medication (whether from a doctor or bought over the counter) athletes must check to make sure it does not contain any banned substances. Medications can be checked online at Global DRO [www.globaldro.co.uk]. It is important to note that medications bought in one country may contain different ingredients to the same branded medication in another country.
13. Know the Risks with Nutritional Supplements
Athletes are strongly advised to be very cautious if they choose to take any supplement such as vitamin tablets, energy drinks, or sport-nutrition formulas. This is because there is no guarantee that any supplement is free from banned substances.
All athletes are advised to:
• assess the need to use supplements by seeking advice from a medical professional or nutritionist on their need to use supplement products
• assess the risks associated with supplements and undertake thorough research of all supplement products they are considering taking
• assess the consequences to their careers – they could receive a four-year ban
before deciding to use supplements.
However, supplement risks can be reduced by:
• undertaking thorough internet research
• only using batch-tested products
• checking on Informed-Sport (which is a risk minimisation programme) that the supplement has been batch tested
Visit the UKAD website for further information [www.ukad.org.uk/supplements] including information on the Informed Sport [www. informed-sport.com] programme, which provides a batch-testing service for supplement products.
14. Medication Use and Therapeutic Use Exemptions (TUEs)
Athlete health is extremely important and competing in sport should enhance health rather than jeopardise it. However, athletes must be aware of their responsibility not to use substances that are banned in sport. Athletes who take any form of medication should first check if it contains a prohibited substance by using Global DRO (www.globaldro.com). If the search finds that the medication does contain a banned substance, then the athlete should first establish (alongside their GP or appropriate medical professional) if there is a permitted alternative. If there is no permitted alternative to treat a legitimate medical condition, then athletes may need to apply for a Therapeutic Use Exemption (TUE).
Athletes competing nationally or internationally must apply for a TUE in advance. The ‘National’ category for TUEs is defined by UKAD by sport and can be found on UKAD’s website here. Only in an emergency or where there will be a severe impact on health should treatment begin without the necessary approval.
Athletes not listed in the ‘National’ category would only need to apply for a TUE retroactively should they be tested, and their sample return an Adverse Analytical Finding (AAF). TUEs will be submitted, along with medical evidence, to an independent committee and there is no guarantee that it will be approved.
You can find out more about whether you need a TUE and how to apply for one (including emergency TUEs) on the UKAD website here. Equally you can contact GBWR if you have any further questions in regard to TUEs.
15. Understand What Happens in a Test (Doping Control)
Athletes should feel prepared and know their rights and responsibilities when they are notified to be tested by a Chaperone or Doping Control Officer. When selected for testing, athletes should take a representative with them to the Doping Control Station.
A urine test will follow these main steps:
• Notification
• Reporting to Doping Control Station
• Providing a sample under direct observation
• Recording and certifying sample information
UK Anti-Doping recommends that athletes follow their normal hydration routines if selected for testing.
Athletes need to be prepared to provide details of any substances they have taken – this needs to be written on the Doping Control form.
Athletes should report any concerns they have about the process or the equipment on the Doping Control form.
There are additional processes in place to safeguard minors and vulnerable adults including parental consent and second observers.
Athletes can find out more about testing, including their rights and responsibilities, in the Athlete Zone [www.100percentme.co.uk] or by downloading the Clean Sport App from their app store.
16. Know Where to Look for Support and Advice
Please do not hesitate to ask questions about the anti-doping rules. As well as asking GBWR, coaches and athlete support personnel, you may also contact UKAD directly, who will be able to answer any questions and provide guidance.
17. Help Keep Sport Clean
We all have a responsibility to report doping in sport and help keep it clean. If you have any suspicions or concerns about incidences of doping in sport, then you should feel confident to ‘speak out’.
There are many ways to do this including a 24-hour dedicated phone line, hosted by Crimestoppers. You can provide information in complete confidence by calling 08000 32 23 32 or via a secure website [http://secure.crimestoppers-uk.org/ukad/]. All information is passed securely to UKAD’s intelligence unit for investigation.
18. Useful Links and Resources
19. 100% me Clean Sport App
For essential anti-doping information download the Clean Sport App from iTunes or Google Play – the sport specific or the generic version.
20. Check Your Medications on Global DRO
Remember to check all medications on [www.globaldro.co.uk] Global DRO, where you can search by ingredients or brand name.
21. Assess the Risk of Supplements on Informed Sport
You can find information on supplements and ways of reducing the risks on Informed Sport. [www.informed-sport.com]
Register with UK Anti-Doping
Visit UKAD’s website and register to keep up to date with the latest news. [www.ukad.org.uk/account/register]
For More Information from UKAD:
• Visit www.100percentme.co.uk If you’re an athlete
• Visit www.ukad.org.uk/coaches If you’re a coach
• Visit www.ukad.org.uk/support-personnel If you’re Athlete Support Personnel
• Visit www.ukad.org.uk/parents if you’re a parent
Keep up to date with the latest news on www.facebook.com/100percentme.uk or www.facebook.com/ukantidoping
Have your say on Twitter @UKAntiDoping.
For further information please contact UKAD at ukad@ukad.org.uk or +44 (0) 207 842 3450
Ospreys Wheelchair Rugby Club (“the Company”) recognizes the importance of safeguarding personal data and respecting individuals’ privacy rights. This Data Protection Policy outlines our commitment to protecting personal data in accordance with various data protection laws and regulations, which may include but are not limited to:
• The General Data Protection Regulation (GDPR) in Europe
• The California Consumer Privacy Act (CCPA) in the United States
• The Personal Data Protection Act (PDPA) in Singapore
• The Privacy Act in Australia
This policy establishes the framework for how we collect, process, store, and manage personal data responsibly and in compliance with these laws.
RESPONSIBILITIES
EMPLOYEES
All employees are responsible for ensuring the proper handling of personal data in their day-to-day activities. They must adhere to this policy and report any data protection concerns to the DPO.
CONTRACTORS AND THIRD PARTIES
Contractors and third parties engaged by the Company are also responsible for adhering to this policy and for ensuring the proper handling of personal data in their activities on behalf of the Company. They must comply with applicable data protection laws and regulations and report any data protection concerns to the DPO.
DATA PROTECTION OFFICER (DPO)
The Company has appointed a Data Protection Officer (Rachael Bishop) who is responsible for overseeing data protection matters, ensuring compliance with applicable laws, conducting regular audits or reviews of data processing activities, and acting as a point of contact for data subjects and regulatory authorities.
DATA COLLECTION AND PROCESSING
LAWFUL PROCESSING
The Company will only collect and process personal data when it has a lawful basis to do so, including but not limited to:
• The consent of the data subject
• Contractual necessity
• Legal obligation
• Legitimate interests
• The protection of vital interests
TRANSPARENCY
Data subjects will be informed of the purposes for which their data is collected and processed, including the lawful basis for processing, at the point of data collection or before, and their rights in relation to their data.
CONSENT
Where consent is required for processing personal data, the Company will obtain explicit and freely given consent from data subjects. Consent will be obtained through clear and easily accessible means, and records of consent will be maintained.
DATA SECURITY
DATA BREACH RESPONSE
A data breach is defined as any unauthorized access, disclosure, or acquisition of personal data that compromises its confidentiality, integrity, or availability. In the event of a data breach, the Company will promptly:
• Assess and mitigate the impact of the breach
• Notify affected data subjects in a timely manner, providing details of the breach and actions they can take to protect themselves
• Notify relevant regulatory authorities where required by applicable law
DATA SUBJECT RIGHTS
Data subjects have the following rights regarding their personal data:
• Right to Access: Data subjects can request access to their personal data.
• Right to Rectification: Data subjects can request corrections to their personal data.
• Right to Erasure: Data subjects can request the deletion of their personal data.
• Right to Data Portability: Data subjects can request the transfer of their personal data.
• Right to Object: Data subjects can object to the processing of their personal data.
• Right to Restriction of Processing: Data subjects can request the restriction of processing under certain circumstances.
To exercise these rights, data subjects can contact the Data Protection Officer at the contact information provided below.
CONTACT INFORMATION
Data subjects can contact the Data Protection Officer at:
Rachael Bishop – bishopkelsey9@googlemail.com
APPROVAL AND EFFECTIVE DATE
This Data Protection Policy was approved by Rachael Bishop and is effective from 13/03/2024.
Ospreys Wheelchair Rugby Club is committed to ensuring that equality is incorporated across all aspects of its development. In doing so it acknowledges and adopts the following Sport England definition of sports equality:
Sports equality is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure that it becomes equally accessible to all members of society, whatever their age, ability, gender, race, ethnicity, sexuality or socio-economic status.
Ospreys Wheelchair Rugby Club is committed to everyone having the right to enjoy their sport in an environment free from threat of discrimination, intimidation, harassment, and abuse.
All Club members have a responsibility to challenge discriminatory behaviour and promote equality of opportunity.
Ospreys Wheelchair Rugby Club will deal with any incidence of discriminatory behaviour seriously, according to our disciplinary procedures.
Personal care and support:
OWRC always encourages and welcome’s it’s members to bring their own personal carer to training, matches and events. In the event that this is not possible other arrangements can be made.
All members of OWRC who require intimate and/or personal care are always treated respectfully; the individual’s welfare and dignity is of paramount importance.
Staff will be supported to adapt their practice in relation to the needs of individual members considering developmental changes.
There is careful communication with each member who needs support in line with their preferred means of communication (verbal, symbolic, etc.) to discuss the member’s needs and preferences. The member is aware of each procedure that is carried out and the reasons for it.
As a basic principle member’s will be supported to achieve the highest level of autonomy that is possible given their age and abilities. Staff will encourage each member to do as much for themselves as they can.
Individual intimate care plans can be drawn up for members as appropriate to suit the circumstances. These plans include a full risk assessment to address the personal safety and health of the member and the carer e.g. moving and handling, infection control etc.
Each member’s right to privacy will be respected. Careful consideration will be given to each persons situation to determine how many carers might need to be present when a club member needs help with intimate care. Where possible one member will be cared for by one carer unless there is a sound reason for having two adults present. If this is the case, the reasons should be clearly documented.
Wherever possible, the same member will not be cared for by the same club appointed carer on a regular basis; there will be a minimal rota of carers known to the member who will take turns in providing care. This will ensure, as far as possible, that over-familiar relationships are discouraged from developing, while at the same time guarding against the care being carried out by a succession of completely different carers.
OWRC, will always make 100% reasonable effort to enable a disabled person to take part in all club activities.
Ospreys Wheelchair Rugby Club is strongly committed to encouraging our members to take part, but the health, well-being and safety of each individual is always our paramount concern. We recommend levels of training dependent on age and ability. We also expect our junior athletes to participate within these boundaries.”
HEALTH AND SAFETY POLICY:
To support our Health and Safety policy statement we are committed to the following duties:
• Undertake regular, recorded risk assessment of the club premises and all activities undertaken by the club.
• Create a safe environment by putting health and safety measures in place as identified by the assessment.
• Ensure that all members are given the appropriate level of training and competition by regularly assessing individual ability dependant on age, maturity and development.
• Ensure that all members are aware of, understand and follow the club’s health and safety policy.
• Appoint a competent club member to assist with health and safety responsibilities.
• Ensure that normal operating procedures and emergency operating procedures are in place and known by all members.
• Provide access to adequate first aid facilities, telephone and qualified first aider at all times.
• Report any injuries or accidents sustained during any club activity or whilst on the club premises.
• Ensure that the implementation of the policy is reviewed regularly and monitored for effectiveness.
AS A CLUB MEMBER YOU HAVE A DUTY TO:
• Take reasonable care for your own health and safety and that of others who may be affected by what you do or not do.
• Co-operate with the club on health and safety issues.
• Correctly use all equipment provided by the club.
• Not interfere with or misuse anything provided for your health, safety, or welfare.
CLUB HEALTH AND SAFETY OFFICER:
Justin Griffiths
FIRST AID:
Location of first aid facilities:
At reception.
Location of telephones:
All attendees carry mobile phones.
QUALIFIED FIRST AIDERS:
1: Addriana Griffiths
2: Justin Griffiths
It is expected that members of Ospreys Wheelchair Rugby Club will uphold the ethos of the Club in all social media interactions. Members will not act in such a way that the image of the Club is brought into disrepute nor in a way that harms the immediate and wider wheelchair rugby community.
Purpose
With social media being a prominent method of communication for the Club, where we can express opinions, and is a keyway we engage with the members of our club, along with the wider community, it is important for us to have a policy to demonstrate how we ensure we are represented in a suitable way and can take action should the need arise. We are taking this opportunity to remind our members of the importance of ensuring that all our social networking streams should be used thoughtfully and responsibly.
Defining social media
We have several social media sources which we take advantage of these are examples of what we currently use and does not constitute an exhaustive list:
• Facebook pages
• X (previously Twitter)
• Instagram
• WhatsApp groups (different sections or teams in the Club)
• Club website
There are many others which are not named here, but these should be electronic communication where individuals can interact online, be it within applications or on web pages, where the banner includes the Club’s name or branding, in part or in full.
Content
While the Club positively encourages social networking among members, we are mindful of the need to ensure that all content is suitable for publication and does not breach any laws or common decency. It is not acceptable to post, amongst others, items that may include reference to a person’s ethnic origin, colour, race, nationality, faith, gender, sexual orientation or disability, and any member found to have posted such items will be subject to disciplinary action. Comments of this nature may attract civil or criminal action against the author(s). In addition, any abuse of officials, opposition etc may be deemed by GBWR to bring the sport into disrepute and lead to disciplinary actions against both the author and/or the Club. Participants should be aware that comments which bring the game into disrepute, or are threatening, abusive, indecent, or insulting, may lead to disciplinary action.
Cyber Bullying
All reports of cyber-bullying and other technology misuses will be investigated fully and may result in notification to the police where OWRC is obliged to do so. Sanctions may include, but are not limited to, suspension, or banning from membership of OWRC. Members must be aware that in certain circumstances where a crime has been committed, they may be subject to a criminal investigation by the police over which OWRC will have no control.
General Guidance
These are public forums, so treat them as such.
Members are expected to show respect to others, including other members of OWRC and the wider Wheelchair Rugby community, and to always act within the core values of the game.
Individuals and organisations are strictly responsible for any posting on their account(s).
Respect the rights and confidentiality of others.
Re-posting or re-tweeting inappropriate content represents an endorsement of that content and can be actionable.
Do not use abusive, derogatory, vulgar, or sexual language.
Do not criticise or imply bias in match officials.
At all times, exercise discretion and respect for clubs, players, fans, and the game’s partners.
Deleting or apologising publicly for an improper posting does not prevent disciplinary action being taken.
Consider “protecting” Tweets and changing security/visibility of Facebook accounts.
Dos and Don’ts
Follow the general guidelines above and:
• Do show your personality and be approachable.
• Do share your achievements.
• Do let people know what it is like to be a player/official.
• Do post regular comments to grow and engage with an audience.
• Do report any content that you encounter that is in breach of this policy.
• Don’t comment if you have any concerns about the consequences.
• Don’t link to unsuitable content.
• Don’t get into disputes with audience.
• Don’t share or elicit personal detail.
Take down policy.
Clubs should be aware that they can be vicariously liable for material published by its members during their membership, for example on an official website, Facebook site or Twitter feed.
Clubs can also be liable for third party comments and postings made on any of their social media platforms.
We insist that:
• Participants clearly identify themselves.
• Participants follow standards mentioned above and align to the GBWR’S Core Values and the guidelines.
Should an administrator deem an article, post or comment contradicts the guidelines above it will be taken down at the earliest possible opportunity.
The club will hold members to account for any breaches.
Reporting
Any grievance, criticism or resentment should be directed in person to the individual or respective managers or coaches. Matters of a more serious or contentious nature should be discussed with the club secretary.
Use of the Club Badge
The Club would like to remind members that the Club badge should not be used by anyone without prior written request being made to the club secretary and approval given.
Safeguarding
In the same way that OWRC has responsibility for the physical safety of Youth members during club activities, OWRC will also ensure that there is nothing on its website nor social media, which could harm a child, directly or indirectly. OWRC is responsible for the content of its website. Social media content, which can be posted by all members, will be moderated to ensure inappropriate content is removed.
When posting on social media there are two key risks to guard against:
1. Disclosing personal information about a child on social media: this could be the child’s name, address, or any information about a child’s life, interests or activities which would help a stranger target a child or engage that child in conversation.
2. Abusive or inappropriate content (photos, video, or text), on social media: this includes material which criticises or humiliates a child. It could also be information which places undue pressure on the child to participate in some aspect of a clubs’ activities.
Online Photos and video
Photos and video clips can make any child featured vulnerable to grooming if information about the child (name, address, activities, or interests) is also disclosed. Furthermore, posting an image on social media carries a risk that the image could be taken and adapted for an inappropriate use.
Recommendations:
Use group images, rather than individual images.
For images of individual children (such as in action shots) where possible use models or illustrations.
Only use images of children in suitable dress, to minimise the risk of inappropriate adaptation of the image.
If a child is named on the site, do not include an image (individual or group). If a child features in an image on the site, do not use the child’s first name or last name, either in text on the site or in the image file name.
OWRC will abide by all recommendations regarding photo and video images and will obtain consent from the appropriate responsible person(s) before using any images of children or vulnerable adults on its website.
Webcams and Live Image Streams
OWRC will not use webcams to stream live images of children or vulnerable adults and if use of a webcam to broadcast images of children or vulnerable adults is requested, the Safeguarding Officer at OWRC will contact GBWR for further guidance before permission is granted.
Mobile and Online Communication with Children
Technology is moving very fast in this area. There are now many ways for people to communicate. In addition to landlines, there are mobile phones for voice and text, and most phones incorporate cameras that take still shots and video. Two-way video calling is commonplace. Online communication can be by email, instant messaging, and social networking sites.
The risks posed by such methods of communication arise from:
• The privacy. It is often one-to-one.
• The wide range of content that can be transmitted, including content of a violent, sexual, or hateful nature.
• The ease with which images can be forwarded onto others.
• The difficulty in knowing truly who you are communicating with. Where grooming happens, it often involves this type of communication.
In sport, there are additional risks:
• Inappropriate pressure can be exerted by adults, particularly coaches, on children.
• There can be inappropriate criticism of a young player’s performance.
An official position or role within a club, such as Coach, can carry with it a level of authority and engender a level of trust that facilitates the control of a child.
Against this background, OWRC will abide by all GBWR guidance regarding mobile and online communication with children and vulnerable adults and will cascade any information for them to the parents (or carer) of that child or vulnerable adult. OWRC will not directly contact a child or vulnerable adult directly by mobile phone unless prior consent is given by the parent or carer.
Club Guidelines:
All communications – for example competition information, team selection – should be sent via WhatsApp groups or via the website. Emails should only be sent using email groups comprising email addresses given by parents. An email should not be sent to a child unless the parent is also copied. Such emails should only come from age group coaches or administrators as communicated to Parents.
Other Online (social media) Services. No Club Member may initiate a social media outlet that is directly linked and intended to be used by OWRC members without the express permission of the Club Committee. Administrators of social media outlets must ensure the content complies with the Website and Message Board policy above.
Further:
X (formally Twitter) can be used for broadcasting information but must not be used for 1-1 (Direct) Messaging between Adults and Young People. Content must conform to the Website and Message Board policy above.
Facebook. Communication via Facebook is permitted only via public club Facebook pages where the content is public and conforms to the Website and Message Board policy above. Private, closed groups and 1-1 messaging between Coaches and Young People must have the permission of the club.
Other online and social media services whether public or private are not permitted. Requests to add other services to the approved list should be directed to the Club Safeguarding Officer.
SMS Messaging (Texting): Club Officials and Coaches should only communicate directly with individual children by text at any time, on any matter, if the parent or carer is copied on such communication or there is an immediate risk to the welfare of that child which can be lessened by such contact.
Telephone: When communication by phone is needed, Club Officials and Coaches can speak to individual young people on phones provided they have prior consent from the child’s parents or carer and from the young person if old enough to understand.
Sanctions
Any club member falling foul of this policy could face disciplinary action from the Club, which could lead to expulsion from the Club.
Our contact details
Name: Rachael Bishop
Address: Aberavon Leisure And Fitness Centre
Princess Margaret Way
Port Talbot
SA12 6QW
Phone Number: 07564 755610
E-mail: bishopkelsey9@googlemail.com
Date of completion: 13th March 2024
The type of personal information we collect:
We currently collect and process the following information:
• Personal identifiers, contacts, and characteristics (for example, name and contact details)
• Medical details / disabilities
• Registration details
• Bank details
How we get the personal information and why we have it.
Most of the personal information we process is provided to us directly by you for one of the following reasons:
• Registering you with the club and NGB
• Storing emergency contact details for emergencies
• Eligibility for wheelchair rugby classification
Process expenses claims
We use the information that you have given us to ensure you meet the criteria to classify for wheelchair rugby, register with the club and NGB (to ensure insurance coverage), and so that we can ensure you have the correct support for participating in our sport.
We may share this information with GBWR (NGB) and the World governing body WWR.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You can remove your consent at any time. You can do this by contacting the club secretary.
(b) We have a contractual obligation.
(c) We have a legitimate interest.
How we store your personal information
Your information is securely stored.
We keep any and all information for as long as you are a member of the club. We will then dispose your information by shredding any paper documents and deleting electronic files.
Your data protection rights:
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at bishopkelsey9@googlemail.com if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at bishopkelsey9@googlemail.com
07564 755610
Aberavon Leisure And Fitness Centre
Princess Margaret Way
Port Talbot
SA12 6QW
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk